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From Google Meet to Microsoft Teams The 9 Best Video Conferencing Platforms for Small Teams

Are you tired of the same old video conferencing platform for your small team meetings? Well, fear not, because there are plenty of options out there to spice up your virtual gatherings. From Zoom to Microsoft Teams, there are a plethora of choices available to suit your needs.

In this article, we will explore the top 9 video conferencing platforms for small teams. Whether you’re looking for a platform with advanced features or something simple and user-friendly, we’ve got you covered.

So sit back, grab a cup of coffee, and get ready to learn about the best video conferencing platforms for your team.


Zoom’s got it all – from seamless video calls to interactive features, it’s no wonder this platform is a fan favorite. But are there any Zoom alternatives worth considering?

While there are other options out there, Zoom consistently ranks as one of the top video conferencing platforms for small teams. One of the main concerns with Zoom has been its security. However, the company has made significant improvements to address these concerns, including adding end-to-end encryption and implementing a waiting room feature for added security.

Additionally, Zoom allows for virtual backgrounds, screen sharing, and even breakout rooms for smaller group discussions. Overall, Zoom’s user-friendly interface and robust features make it a go-to choice for small teams.

While there are other options available, it’s hard to beat the ease of use and reliability of Zoom. With the recent security updates, it’s definitely worth considering as a top choice for your team’s video conferencing needs.

Google Meet

Oh boy, here we go again with another option for group video chats. This one we’ve seen before, and it’s definitely not the worst out there. Google Meet is a video conferencing platform that has been around for years, but it’s gained popularity recently due to its integration with other Google services.

If you’re considering using Google Meet for your small team, here are three things you should know:

1. Features and Benefits: Google Meet offers a variety of features that can help make your video calls more productive and efficient. One of the biggest benefits of Google Meet is its integration with other Google services, such as Google Calendar and Google Drive. This makes it easy to schedule and join meetings, as well as share files and collaborate during the call. Additionally, Google Meet offers features like screen sharing, real-time captions, and live streaming for up to 100,000 viewers.

2. Best Practices for Effective Communication: While Google Meet offers many features to help make your video calls more productive, it’s important to remember that effective communication goes beyond just the technology. To make the most of your Google Meet calls, it’s important to establish clear communication guidelines and etiquette. This includes setting an agenda for the call, using clear and concise language, and avoiding background noise and distractions.

3. Innovation: While Google Meet may not be the newest or most exciting option for video conferencing, it’s important to remember that innovation isn’t always about using the latest and greatest technology. Sometimes, innovation can come from finding new ways to use existing tools to meet your needs. By leveraging the features and benefits of Google Meet, and following best practices for effective communication, your small team can innovate and collaborate in new and exciting ways.

Microsoft Teams

Microsoft Teams is an incredible video conferencing platform that integrates seamlessly with the Microsoft Office Suite. You can collaborate with your team in real-time, share files, and take notes without leaving the app.

Additionally, Microsoft Teams can accommodate large capacity meetings, making it an ideal choice for businesses of all sizes.

Integration with Microsoft Office Suite

You’ll love how easily you can use all your favorite Office tools while video conferencing with Microsoft Teams. The integration with the Microsoft Office Suite offers numerous benefits for small teams, making collaboration and productivity seamless.

Here are some of the benefits of integration that you can enjoy:

– Instant access to shared files and documents, allowing for real-time collaboration and editing.
– Easy scheduling of meetings through Outlook, with automatic reminders and updates.
– Direct access to OneNote, allowing for quick note-taking and sharing during meetings.
– Integration with SharePoint, providing a centralized location for team files and project management.
– Compatibility with a wide range of devices, including desktops, laptops, tablets, and mobile phones.

With these features, you can maximize your productivity and efficiency, all while staying connected with your team.

The compatibility with various devices also ensures that you can join meetings from virtually anywhere, making remote work more accessible than ever before.

Try out Microsoft Teams and experience the seamless integration with the Microsoft Office Suite for yourself!

Collaboration Features

Collaborating with your team has never been easier with the variety of features offered in this section. It’s like a well-oiled machine running smoothly. With real-time editing, you can make changes to documents together, no matter where you are. This means you can see what others are typing, delete or add text, and even leave comments for each other in real-time. No more emailing back and forth, waiting for a response – it’s all right there in front of you.

Another great feature for collaborating is virtual whiteboarding. This allows you to brainstorm ideas together, draw diagrams, and even share videos or photos. It’s like having a physical whiteboard in front of you, but with the added bonus of being able to save your work and come back to it later. You can also use virtual whiteboarding to highlight important points during presentations or training sessions.

With these collaboration features, your team can work together seamlessly, no matter where you are in the world.

Large Capacity for Meetings

Looking for a video conferencing platform that can handle large meetings? Look no further! This next subtopic will cover the best platforms that can accommodate a large number of participants, perfect for virtual event hosting and webinar solutions.

Here are some of the best platforms with large capacity for meetings:

– Zoom: Can host up to 1,000 participants
– Skype: Can host up to 250 participants
– Google Meet: Can host up to 250 participants

These platforms are perfect for businesses or organizations that need to host virtual events or webinars with a large number of attendees. With features like screen sharing, chat, and recording, these platforms make it easy to communicate and collaborate with a large group of people.

So whether you’re hosting a company-wide meeting or a virtual conference, these platforms have got you covered!


If you’re searching for a reliable video calling platform, Skype might be the solution you need to bring your team together. One of the benefits of using Skype is that it’s free to use and easy to set up. You can use it for both personal and business purposes, as it’s available for download on different devices such as desktop, laptop, tablet, and mobile phones.

Skype is not the only video conferencing platform out there, and there are some alternatives you can consider. However, Skype has been around for a long time and has proven to be a reliable option for small teams. One thing to keep in mind is that there are two versions of Skype: Skype for Business and Skype for personal use.

The former is part of the Microsoft Office Suite and offers more features for business purposes, such as integration with Microsoft Outlook and the ability to host larger meetings.

In conclusion, Skype is a great option if you’re looking for a free and easy-to-use video conferencing platform for small teams. However, it’s important to note that there are alternatives out there, and you should consider your specific needs before choosing a platform. Additionally, make sure to choose between Skype for Business and Skype for personal use depending on your intended use.

With its simple interface and reliable performance, Skype is a great choice for teams looking to connect remotely.


Let’s explore GoToMeeting, a reliable option for remote communication that offers advanced features for businesses of all sizes. With its top-notch security features, you can rest assured that your meetings are safe from any cyber threats.

GoToMeeting uses end-to-end encryption to ensure that your conversations are private and secure. It also offers dual authentication, which adds an extra layer of security to your account.

When it comes to pricing options, GoToMeeting offers a range of plans to fit your budget and needs. Their most popular plan, the Pro plan, starts at $14 per month and includes features such as screen sharing, unlimited meetings, and a personal meeting room. For larger teams, the Business plan is available at $19 per month and includes additional features such as recording and transcription services.

With GoToMeeting, you can easily collaborate with your team members no matter where they are located. Whether you need to discuss a project or make a presentation, GoToMeeting has got you covered. Its user-friendly interface makes it easy to use for anyone, even if you’re not technically inclined.

So why not give it a try and see how it can help your team stay connected and productive?


If you’re looking for a video conferencing platform that offers both affordability and security, then BlueJeans might be the perfect fit for your small team.

With its flexible pricing plans, you can choose the one that best suits your budget and needs. Plus, BlueJeans takes security seriously, with features like end-to-end encryption and two-factor authentication to ensure that your meetings are safe from prying eyes.

One of the standout features of BlueJeans is its ease of use. You don’t need to be a tech expert to get started with this platform. Simply download the app, create an account, and you’re ready to go. The interface is intuitive and user-friendly, making it easy to schedule and join meetings, share your screen, and collaborate with your team.

Another great thing about BlueJeans is its versatility. Whether you’re working from home, in the office, or on the go, you can use this platform to connect with your team from anywhere. With support for multiple devices and operating systems, you can join meetings from your desktop, laptop, tablet, or smartphone.

So, if you’re looking for a video conferencing platform that’s affordable, secure, and easy to use, give BlueJeans a try.

Cisco Webex

You’re about to discover a conferencing solution that brings your team closer, Cisco Webex, where you can feel like you’re all in the same room thanks to its immersive video and audio experience.

Features Comparison shows that Cisco Webex offers a range of tools designed to help you work more efficiently, such as screen sharing, virtual whiteboards, and file sharing. You can also use the platform to schedule and join meetings, as well as record and save them for later viewing.

Pricing Plans for Cisco Webex are flexible and affordable, making it an ideal option for small teams. The free plan allows you to host meetings with up to 100 participants, while the paid plans offer additional features and support for larger teams.

With its streamlined interface, intuitive controls, and reliable performance, Cisco Webex is a great choice for businesses looking for a powerful and user-friendly video conferencing solution.

In today’s fast-paced and ever-changing business landscape, it’s important to stay ahead of the curve and embrace new technologies. By using Cisco Webex, you’ll be able to connect with your team no matter where they are, collaborate more effectively, and achieve your goals faster.

So why wait? Sign up for Cisco Webex today and experience the benefits of modern video conferencing technology.


Looking for a free and open-source video conferencing solution? Check out Jitsi. This platform promises to provide users with a secure and private video conferencing experience. With privacy concerns being a major issue in today’s digital age, Jitsi’s use of open source technology ensures that users’ information is kept safe.

Here are four reasons why Jitsi is a great choice for your small team’s video conferencing needs:

– Jitsi is completely free to use and doesn’t require any downloads or installations.

– With Jitsi, users can customize their video meetings with features like screen sharing and recording.

– The platform is user-friendly and easily accessible from any device with an internet connection.

– Jitsi’s open source technology means that its code is available for review, ensuring transparency and trustworthiness.

Jitsi’s commitment to privacy and security is evident in its use of end-to-end encryption, which ensures that only the intended recipients can access the video conference. Additionally, Jitsi doesn’t store any user data, further protecting users’ privacy. With its user-friendly interface and open source technology, Jitsi is a great option for small teams looking for a reliable and secure video conferencing solution.


Let’s check out Whereby, a convenient and straightforward video conferencing solution that’s perfect for remote work and online meetings.

With its customizable branding feature, you can add your company’s logo and colors to the interface, making it feel more personalized and professional. Moreover, it has robust security measures that ensure your meetings are private and confidential.

One of the best things about Whereby is its ease of use. You don’t need to download any software or apps to get started. As long as you have a modern web browser, you can join a meeting with just a click of a button. Plus, it has an intuitive interface that’s easy to navigate, even for first-time users.

Another great feature of Whereby is its flexibility. You can use it on any device, whether it’s a desktop, laptop, tablet, or smartphone. Plus, it integrates well with other tools like Google Calendar, Trello, and Slack, making it a versatile platform for your team’s communication needs.

Whether you’re working from home or on the go, Whereby has got you covered.

Frequently Asked Questions

What is the maximum number of participants that can join a video conference on each platform?

When it comes to video conferencing, one of the most crucial factors to consider is the maximum participants limit of each platform. This is an important aspect to keep in mind, especially for small teams who need to communicate and collaborate with a large number of people.

For platform comparison, Zoom stands out as the clear winner, with a maximum of up to 1,000 participants in one meeting. Google Meet and Skype follow closely behind, with a cap of 250 participants each. Microsoft Teams and Cisco Webex allow up to 300 participants, while GoToMeeting and BlueJeans offer a maximum of 150 and 100 participants, respectively. Lastly, Zoho Meeting and Join.me have a limit of 100 and 50 participants, making them ideal for smaller teams.

Knowing the maximum participants limit of each platform can help you make an informed decision when choosing the right video conferencing solution for your team.

Do any of these platforms offer transcription or closed captioning services during video calls?

Looking for a video conferencing platform that can accommodate hearing impaired individuals? Look no further than those that offer real-time transcription and closed captioning services.

These accessibility features are a game-changer for those who rely on them, and they can make all the difference in ensuring that everyone can participate fully in a video call. With these features, you can rest assured that no one will be left out of the conversation.

So if you’re looking for a platform that truly values inclusivity and accessibility, be sure to check out those that offer real-time transcription and closed captioning services.

Are there any security concerns with using these video conferencing platforms? If so, how do they address them?

When it comes to video conferencing platforms, there are always concerns about security measures and privacy. Fortunately, many of the top platforms on the market have taken significant steps to address these concerns.

For example, many platforms now offer end-to-end encryption, which helps ensure that only the intended recipients can access your conversations. Additionally, many platforms allow users to control their privacy settings, such as choosing who can enter a meeting and who can’t. Other security measures include password protection and two-factor authentication.

While there’s always a risk when it comes to online communication, these platforms are doing their best to make sure your conversations are as secure and private as possible.

Can users share their screens during a video call on each platform? Is there a limit to the number of screens that can be shared simultaneously?

Imagine being able to show your colleagues exactly what you’re working on during a video call without having to send files or emails back and forth. With the screen sharing capabilities of most video conferencing platforms, this is now possible.

You can share your screen with others in real-time, allowing them to see what you see and collaborate more efficiently. However, it’s important to note that there is often a simultaneous screen sharing limit, meaning that only a certain number of people can share their screens at the same time.

This may vary depending on the platform, so it’s important to check before your next call. By utilizing screen sharing, you can take your team’s collaboration to the next level and make your meetings more productive and engaging.

Do any of these platforms offer virtual backgrounds or filters to enhance the video conferencing experience?

Looking to add some pizzazz to your video conferencing experience? Look no further than these top platforms that offer virtual backgrounds and filters.

With a variety of customization options, you can transport yourself to a beach in Hawaii or even add a fun hat or mustache to your video feed. These features not only add a touch of fun but also allow for a more professional setting if needed.

So, whether you’re looking to spice up a team meeting or impress a potential client, these platforms have got you covered.


Congratulations, you’ve now discovered the 9 best video conferencing platforms for small teams! Whether you prefer Zoom’s easy-to-use interface, Google Meet’s integration with G Suite, or Microsoft Teams’ collaboration features, there’s a platform that will fit your team’s needs.

Additionally, if you’re looking for a more secure option, consider platforms like Jitsi or Whereby. And if you need more advanced features such as virtual backgrounds or live transcription, platforms like Zoom and Microsoft Teams have got you covered.

With so many options available, you’re sure to find the perfect video conferencing platform for your small team. Keep exploring and learning, and continue to improve your communication skills with these amazing tools at your fingertips.