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From Scheduling to Billing: The 7 Best Project Management Tools for Freelancers

Imagine you’re a freelance graphic designer, working on multiple projects simultaneously, juggling deadlines, and trying to keep everything organized. You have to constantly communicate with clients, track your time and expenses, and send invoices for payment. It’s overwhelming, isn’t it?

But, what if we told you that there are project management tools that can make your life easier and more efficient?

In this article, we’ll introduce you to the 7 best project management tools for freelancers, from scheduling to billing. These tools will help you streamline your workflow, collaborate with your clients, and manage your projects effectively. Whether you’re a beginner or an experienced freelancer, you’ll find a tool that suits your needs and budget.

So, let’s dive in and take control of your freelance career!


You’re scrolling through a virtual bulletin board, dragging and dropping tasks from one column to another, as if you’re organizing your thoughts on a real-life cork board. This is the power of Trello, a project management tool that offers collaboration and organization for freelancers.

Trello allows you to create boards for different projects, with lists of tasks arranged in columns. You can customize the columns to match your workflow, and add cards for each task. With Trello, you can maximize your productivity by keeping track of all your tasks in one place. You can assign due dates, set reminders, and even attach files to the cards.

You can also collaborate with other freelancers by adding them to the board and assigning tasks to them. Trello makes project management easy, and with its intuitive interface, you can focus on what really matters – getting the work done.

So why not give Trello a try and see how it can help you stay organized and on top of your projects?


Asana is a great option for keeping track of tasks and deadlines, allowing freelancers to focus on completing their work efficiently and effectively.

Using Asana for team collaboration is easy and effective. The tool allows you to assign tasks to team members and set due dates to ensure timely delivery of completed designs. You can also track progress and receive notifications when tasks are completed or when deadlines are approaching.

Asana’s features for task management are extensive, making it a popular choice for freelancers who need to juggle multiple projects at once. You can easily set up projects, tasks, and subtasks, assign them to team members, and keep track of progress using the dashboard.

Asana also offers a calendar view, which allows you to see all of your upcoming deadlines in one place. With Asana, you can streamline your project management process and stay on top of your tasks, ensuring that you deliver quality work on time, every time.


Create and send invoices easily with Freshbooks, allowing you to streamline your billing process.

Track time and expenses for each project to ensure accurate billing and to keep track of your own productivity.

With the ability to accept payments online, you can get paid faster and more efficiently than ever before.

Create and Send Invoices

Get paid faster and with ease by sending professional invoices to your clients. With Freshbooks, you can easily create customized invoices with your logo and branding. You can also set payment terms, such as net 30 or net 60, to ensure that you get paid on time.

Additionally, you can add late fees to invoices that aren’t paid on time to encourage prompt payment. If a client hasn’t paid an invoice, Freshbooks makes it easy to follow up without being pushy. You can send automated payment reminders, and even schedule follow-up emails to be sent at specific intervals.

You can also track the status of invoices in real-time, so you always know which ones have been paid and which ones still need attention. With these tips and tools, you can streamline your invoicing process and get paid for your hard work without the hassle.

Track Time and Expenses

You’ll love how easy it is to keep track of your time and expenses with Freshbooks, so you can focus on doing what you do best.

Freshbooks is a user-friendly project management tool that simplifies expense tracking and time management. You can easily log your hours and expenses, and the tool will generate detailed reports that help you understand how you’re spending your time and money.

One of the best features of Freshbooks is that it allows you to track your time on the go. You can use the Freshbooks mobile app to track your time and expenses from anywhere, so you don’t have to worry about forgetting to log your hours.

The tool also integrates with other popular apps, like Trello and Asana, so you can track your time and expenses directly from those platforms.

With Freshbooks, you can stay on top of your finances and focus on delivering high-quality work to your clients.

Accept Payments Online

Now it’s time to make it easy for your clients to pay you by accepting online payments with Freshbooks. Online payment methods are a must-have for freelancers nowadays since it saves time and prevents the hassle of manual payments.

Freshbooks is an excellent choice because it’s user-friendly and offers various payment gateways for freelancers. You can accept payments through credit cards, PayPal, and even bank transfers, making it easier for your clients to pay you in their preferred method.

In addition to multiple payment options, Freshbooks also offers automated payment reminders, ensuring that you get paid on time. You can customize the payment reminder schedule and set up late fees to encourage timely payments.

With Freshbooks, you can also set up recurring payments for clients with long-term projects, saving you time and effort. Overall, accepting payments online with Freshbooks will make managing your finances a breeze, allowing you to focus on your work and clients.


Take notes and organize ideas easily with Evernote. You’re able to brainstorm for a project or jot down random thoughts, and Evernote’s note-taking feature helps you keep everything in one place.

With the ability to sync notes across devices, you can access your ideas anywhere, anytime. And if you need to collaborate with others, Evernote’s sharing feature lets you easily share notes and work together in real-time.

Take Notes and Organize Ideas

Let’s jot down some thoughts and get our creative juices flowing in this brainstorming section. Note-taking strategies are essential for freelancers who are constantly generating ideas.

Whether it’s jotting down notes during a client meeting or scribbling down ideas during a coffee break, having a note-taking system that works for you is crucial. One effective strategy is to use a digital note-taking app, like Evernote or OneNote, that allows you to organize your notes by project or topic. This helps you quickly find the information you need, without sifting through pages of notes.

In addition to note-taking strategies, idea organization techniques are also important for freelancers. When you have a lot of ideas, it can be overwhelming to keep track of them all.

One technique is to create a mind map, where you visually map out your ideas and how they relate to each other. Another technique is to use a kanban board, where you categorize your ideas based on their stage of development. This allows you to focus on the ideas that are ready to be developed, while keeping track of those that need more work.

By implementing effective note-taking strategies and idea organization techniques, you can keep your ideas organized and easily accessible, allowing you to focus on bringing your projects to life.

Sync Notes Across Devices

Do you struggle with keeping your notes organized and accessible across all of your devices? As a freelancer, it’s important to have all your notes in one place and easily accessible whether you’re working from your computer, tablet, or phone. Luckily, there are various syncing options available that can help you achieve this.

Here are some tips to help you sync your notes across all your devices:

1. Look for a note-taking app that offers cross-platform compatibility. This means that the app should be available on all the devices you use, such as your computer, tablet, and phone.

2. Use cloud storage services like Dropbox or Google Drive to save your notes. This way, you can access your notes from any device that is connected to the internet.

3. Make sure that you have automatic syncing enabled in your note-taking app. This will ensure that any changes you make to your notes are automatically updated across all your devices.

4. Finally, take the time to organize your notes in a way that makes sense to you. This will make it easier to find the information you need quickly, no matter which device you’re using.

Share Notes with Others

Sharing your notes with others is like opening a window into your mind, allowing them to see your thoughts and ideas in a tangible form. Collaborative note-taking is a powerful tool that can help you work with others more efficiently. Whether you’re working on a project with a team or simply want to share your notes with a friend, there are many tools available that make it easy to collaborate and share feedback on notes.

One of the best tools for collaborative note-taking is Google Docs. With Google Docs, you can create documents, spreadsheets, and presentations that can be shared with others in real-time. This means that you and your collaborators can work on the same document at the same time, making it easy to share ideas and provide feedback.

Additionally, Google Docs allows you to leave comments on specific parts of the document, which makes it easy to provide feedback and collaborate with others.


If you’re on the hunt for a reliable platform to streamline your work process and collaborate with clients, Monday.com is definitely worth checking out. This project management tool offers a variety of features that make it perfect for freelancers who need to keep track of their projects.

One of its standout features is the collaboration features that allow you to communicate with clients, assign tasks, and share files all in one place. You can also customize your workflow to fit your specific needs, making it easy to stay organized and focused.

When it comes to pricing plans, Monday.com offers a range of options to fit different budgets. Their basic plan starts at $8 per user per month and includes unlimited boards and users, but with limited features. The standard plan starts at $10 per user per month and includes more features like timelines and calendar views. The pro plan starts at $16 per user per month and includes even more advanced features like time tracking and automations.

Overall, Monday.com is a great choice for freelancers who want a user-friendly platform with robust collaboration features and flexible pricing plans.


To track time and expenses in Harvest, you can easily create timesheets and log your hours. You can also add expenses and attach receipts for accurate record-keeping.

When it comes to generating invoices and estimates, Harvest allows you to customize your templates and automate the process with recurring invoices. Additionally, accepting payments online is a breeze with various payment integrations available.

Track Time and Expenses

Keeping track of time and expenses is crucial for successful freelancing, and these 7 tools make it easy. With expense tracking and time management features, these project management tools provide freelancers with the necessary tools to manage their finances effectively.

You can track all of your expenses and time spent on projects, including billable and non-billable hours, so you can maximize your earnings and make informed decisions about your business.

One of the most important benefits of these tools is the ability to easily generate invoices and billing reports. This means you can quickly create invoices for your clients, based on the time and expenses you have tracked.

You can also monitor your income and expenses, so you can make adjustments to your pricing and billing practices. With these tools, you can streamline your financial management and focus on what you do best: delivering high-quality work to your clients.

Generate Invoices and Estimates

Now that you’ve tracked your time and expenses, it’s time to turn that data into tangible income by generating invoices and estimates.

With customizable templates available on most project management tools, you can easily create professional-looking invoices and estimates that align with your brand identity. You can also customize the payment options to fit your clients’ preferences, whether it’s via PayPal, credit card, or bank transfer.

Generating invoices and estimates on project management tools is a breeze. You can input all the necessary details, including a detailed breakdown of the project’s scope, the hourly rate or flat fee, and any additional expenses incurred during the project.

Once you’ve sent the invoice or estimate to your client, you can easily track their status and receive notifications when they’ve been viewed or paid. This feature saves you time and energy, allowing you to focus on delivering quality work to your clients while still ensuring you get paid on time.

Accept Payments Online

Get paid faster by accepting online payments with ease in just a few clicks. As a freelancer, accepting payments online can save you a lot of time and hassle. With the right project management tool, you can easily integrate an online payment gateway and provide your clients with a variety of payment processing options.

Here are five reasons why accepting payments online is a great choice for freelancers:

– It’s convenient for your clients, who can pay you from anywhere in the world.
– It’s secure, with built-in fraud protection and encryption to keep your financial data safe.
– It’s fast, with transactions processed in real-time.
– It’s cost-effective, with lower fees than traditional payment methods like checks or wire transfers.
– It’s easy to track your finances, with automatic record-keeping and reporting features.

By accepting payments online, you can streamline your billing process and get paid faster, which means you can focus on doing what you do best – delivering high-quality work to your clients.

In conclusion, incorporating online payment processing options into your project management tool can be a game-changer for your freelance business. With the convenience, security, speed, cost-effectiveness, and ease of tracking that online payments offer, you can take control of your finances and provide your clients with a seamless payment experience. So why wait? Start accepting online payments today and see the difference it can make in your business.


With Basecamp, you’ll be able to effortlessly collaborate with your team and stay organized throughout the entire project. Basecamp’s features include to-do lists, schedules, file sharing, message boards, and centralized communication. You can assign tasks to team members and set deadlines, which will help you keep track of your progress. Basecamp’s pricing starts at $99 per month for unlimited users and projects.

One of the pros of using Basecamp for freelance project management is that it allows you to manage multiple projects and teams in one place. This saves you time and effort, as you can easily switch between projects and see what’s happening at a glance.

Another pro is that Basecamp is user-friendly and easy to use, even for those who are not tech-savvy. However, one of the cons of using Basecamp is that it can be expensive for freelancers who are just starting out. Additionally, some users have reported that the interface can be cluttered and overwhelming at times.

Frequently Asked Questions

Can these project management tools be integrated with other software or platforms?

Looking for project management tools that can integrate with other software or platforms? You’re in luck – many of the top project management tools out there offer a range of integration options, making it easier than ever to streamline your workflow.

Whether you’re looking to connect with your favorite productivity tools, sync up with your email client, or even integrate with your accounting software, there are plenty of options available to help you get the job done. And with compatibility with other platforms being a top priority for many freelancers, you can rest assured that you’ll be able to keep all of your tools and apps in sync, no matter where you are or what you’re working on.

So why wait? Start exploring the integration options available for your favorite project management tool today and take your productivity to the next level!

Are there any limitations on the number of projects or team members that can be added to these tools?

When considering project management tools for your freelancing business, scalability concerns and collaboration limitations are important factors to keep in mind.

Some tools may have a limit on the number of projects or team members that can be added, which can be a hindrance as your business grows. It’s important to do your research and choose a tool that can accommodate your current needs and has room for growth in the future.

Additionally, collaboration limitations can make it difficult to work with clients or team members who are not using the same tool. Look for a tool that allows for easy collaboration and communication, whether it be through integrations with other software or built-in messaging features.

By choosing a project management tool that can handle the demands of your business, you can feel confident in your ability to stay on top of projects and keep your clients satisfied.

Do these tools offer any specific features for tracking expenses or invoicing clients?

Imagine you’re a freelancer who’s just wrapped up a big project for a client. You’re feeling proud of your work and excited to get paid, but you’re also dreading the invoicing process. Will you remember to include all the hours you worked? What about the expenses you incurred?

Fortunately, many project management tools offer features that make expense tracking and client invoicing a breeze. For example, some tools allow you to easily log expenses as you incur them, attaching receipts and notes to each entry. Others let you generate professional-looking invoices with just a few clicks, automatically including all the relevant information from your project.

With these features at your fingertips, you can feel confident that you’re staying on top of your finances and getting paid what you’re worth.

Can these tools be accessed on mobile devices or through a mobile app?

Looking for project management tools that are accessible on your mobile device or through a mobile app? You’re in luck! Many of the top project management tools offer mobile accessibility, allowing you to manage your projects on-the-go.

And the best part? These tools are designed with user interface in mind, making it easy to navigate and use all of the features you need. Whether you’re tracking your time, collaborating with clients, or managing your to-do list, you can do it all from the convenience of your mobile device.

So if you’re looking for a project management tool that offers mobile accessibility and a user-friendly interface, be sure to check out some of the top options available.

Are there any free versions or trial periods available for these project management tools?

When it comes to project management tools, there are both free and paid options available, each with their own set of features and benefits. It’s important to compare these options and decide which one best suits your needs.

Some free versions may have limited features or may only allow a certain number of projects, while paid options may offer more advanced features such as time tracking, invoicing, and team collaboration.

Many project management tools also offer trial periods so you can test out the software before committing to a paid subscription. Ultimately, it’s up to you to weigh the pros and cons and decide which option works best for your freelance business.


Congratulations! You’ve just discovered the seven best project management tools for freelancers to help you streamline your workflow, increase productivity, and boost your revenue.

From scheduling to billing, these tools have got you covered. Whether you prefer visual organization with Trello or comprehensive project management with Asana, there is something for everyone.

And when it comes to invoicing and accounting, Freshbooks and Harvest are there to make your life easier. Need to jot down notes on the go? Evernote is the perfect tool for you.

If you want to collaborate with your team seamlessly, Monday.com and Basecamp have got you covered. With these tools at your fingertips, you can take your freelance business to the next level and achieve your goals.

So don’t wait any longer, start exploring and find the perfect tool for you. Trust us, your future-self will thank you for it.